Home Menu Search

Driving at work is too important to be a ‘grey’ area, says BVRLA

7 December 2009

The ‘grey’ fleet - employees who drive their own cars on business trips - is here to stay but much can be done to improve risk and cost management, according to British Vehicle Rental and Leasing Association chief executive John Lewis.

Employers should prevent staff from using their own vehicles for business unless they can give proof that their car is roadworthy and insured, said Mr Lewis speaking at the first Office of Government Commerce (OGC) Annual Grey Fleet Conference.

He told delegates that they needed to adopt a ‘zero tolerance’ policy on staff unable to prove that their vehicle was properly maintained and insured or give details of their driver licence status.

He also warned that some organisations were paying far too much in mileage payment rates, thus giving staff an extra incentive to drive more business miles.

He said: “Many employers are giving mileage payments of 50, 60 or even 70p per mile, which is far above the maximum tax free AMAP rate of 40p per mile.

“Mileage allowances should be based on fuel, the cost of maintenance and any loss of value through driving extra miles. They should not include these additional costs, which are borne by the owner of a private car regardless of whether they are using it at work.

“Our own estimates suggest that a realistic AMAP rate for the average ‘grey’ fleet car would be more in the range of 20-30p per mile.”

He also urged fleet operators to review their organisation’s business travel plans and look at other options to own car use such as teleconferencing, public transport and vehicle rental and leasing.

Related news, events and information

Grey fleet mismanagement costing millions

17 October 2008 – A best practice guide for public sector bodies has warned that grey fleets could be wasting millions of pounds...

New survey exposes the cost of 'grey' fleet drivers.

19 May 2010 – Almost one-third of companies (31%) allow employees to drive more than 7,000 miles a year on business in their...

New calls on businesses to tighten grey fleet policies

15 June 2010 – What do a Ferrari 360 Spider, a 1983 Citroen 2CV, an Austin 7, a Jungheinrich forklift truck and a quad bike...

Public sector fleets cut costs

3 November 2010 – Public sector fleets are now looking for ways to cut costs as the full scale of the spending review cuts...

Equality plans come at too high a price, says BVRLA

14 October 2009 – The government risks putting more lives in danger on Britain's roads by giving young, inexperienced drivers...

'Grey' fleet use is hurting British business

12 November 2009 – Privately owned vehicles are the number one form of transport used by businesses but their use is exposing UK...

ING launches new risk assist product to aid grey fleet safety

30 September 2008 – ING Car Lease has revamped its well-established risk management product, Risk Assist, to improve driver...

Fleets accelerate occupational road risk management focus reveals new survey

6 August 2008 – Fleet decision-makers are getting to grips with the complex demands of implementing a comprehensive...


16 June 2008 – Employees driving their own cars on business are a potential health and safety timebomb for employers, says...